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Reducing Silo-Mentality and Getting Teams to Collaborate

August 24, 2020
A group of people are sitting at a wooden table having a meeting.

Develop A Collaborative Environment

The team leader plays a key role in creating a team culture or climate. If you want to work with a team where there’s an expectation that people will collaborate, and where team members actively look for ways to support one another, it is up to you to consciously build that team. 

When assembling a team, whether new hires or from within the organization, look for people who are team players. That means that their competitive spirit is aimed at achieving goals and winning for the team, rather than on raising their own status or trying to one-up their colleagues. Some people view the world as a zero-sum game, where there are limited resources and they must compete to get their fair share. This is the opposite of an attitude of abundance that assumes that we can all win if we work together and there is enough for everyone. Competitiveness is fine when it comes to the organization’s external competitors but has a decidedly negative impact when it is social competitiveness and winning at the expense of other team members. 
Our own research at Hagberg Consulting Group makes this abundantly clear. Social competitiveness – people who feel the need to compete with their co-workers – is negatively correlated with openness to input, listening, building partnerships, building relationships, information sharing, and forthrightness. Not the profile of an effective team member!

Stack ranking is a procedure, popularized in the 1980s by GE’s CEO Jack Welch, of ranking employees according to a bell curve. In that system, the top 10% are designated as top performers, while the bottom 10%, seen as a drag on the organization’s effectiveness, are routinely let go. Stack ranking fosters internal competition of employee vs. employee as they strive for high marks, and it stifles innovation. “In a hyper-competitive workplace,” wrote Max Nilson in Business Insider, “where management is essentially asking employees to outperform the people sitting next to them, employees don't have an incentive to share ideas or collaborate.” People focus on their own performance, “rather than working together toward broader goals. And at its most extreme, employees may focus on preventing others from excelling.” After all, you might not want to help a fellow team member because you may be the one who gets fired if he does better than you. [“Why Stack Ranking Is A Terrible Way To Motivate Employees,” Max Nilson, Business Insider Nov. 15, 2013] No wonder people experienced it as a morale killer. 

On the other hand, here are some suggestions for building a collaborative, cooperative environment:
  • Strengthen relationships. It is important for the leader to continually look for ways to build cohesion and strengthen relationships and bonds between members. Whether it is a meeting whose primary focus is helping team members get to know each other in more depth, a team dinner once a month, or a planning off-site that includes activities that help members get together just for fun and socializing, can go a long way toward increasing team coherence. Also, beware of having such a rigorous and rigid agenda-focus in your meetings that you don’t leave any time for informal discussion and personal sharing. This may not always be possible or desirable, but should be built in whenever feasible. 
  • Encourage communication between team members. The team leader also needs to encourage communication between team members and avoid relying on the “hub and spoke” style, where communication is primarily one-on-one between the leader and individuals. That style is familiar and comfortable for independent-minded entrepreneurs, but it is not helpful for building teams or evolving solutions to complex problems that require communication and collaboration among various specialties. Encourage team members to develop deeper connections amongst themselves, so that decisions do not always revolve around you. (Why? Because if you are not available at crunch time, how will decisions be made?)  
  • Beware of silos. In rapidly growing organizations there is always a threat that organizational silos will develop, and teams will focus narrowly on their own agendas and priorities, even to the point of resenting or stereotyping “those people over in sales,” and so on. To counteract this tendency, you need to foster communication between teams, and organize regular meetings between them to coordinate efforts, develop mutual understanding, and learn to collaborate.  
  • Promote cross-functional teamwork. When silos do develop and people think primarily about their own team or functional agenda, they lose track of what others need and the challenges they may be facing. This mind-set can lead to a reluctance to communicate, coordinate, or cooperate, even to share information or resources with other individuals, departments or teams. As the leader, if you see this happening, let everyone know that you want every team member to be aware of, and sensitive to, not only the projects others are working on, but what they need in order to be most effective. When teams and team members are called upon to cooperate with other teams to work on certain problems and projects, you can make this collaboration more fruitful if you discuss with everyone involved areas where the teams need to work together, what each needs from the other team, and how they can partner most effectively.  
  • Organize cross-functional meetings . Interdependent teams should meet regularly to clarify mutual goals and roles, sort out ongoing issues and problems, create plans and solutions together, and support each other. Product and Engineering, for example, could meet once a month or even more often, to share what they are working on, what their priorities are, what problems they are facing, and coordinate their efforts. As the leader, help everyone understand what each team needs from the other(s), their problems and priorities, and encourage them to develop empathy rather than looking at the other group as “them”. Be careful to discourage any “us versus them” thinking or negative stereotyping of the other group.
  • Encourage active participation in meetings. Encourage team members to participate and openly share their ideas and perspectives. Do your best to get people involved. Facilitate dialogue between team members. Draw them out. “Maria, we haven’t heard from you on this new initiative. What do you think about it?” Or, “That’s a good idea. How can we build on it?”
  • Reduce the fear factor. Be sure your attitude and demeanor in meetings does not intimidate others, but makes them feel that their presence and their ideas are welcome and appreciated. On the other hand, some people may need to be motivated by the awareness that there will be consequences if they don’t deliver. So this is another area where a balance of leadership styles and approaches may be needed.
  • Build a team culture of collaboration. Starting with your own example, encourage team members to make a strong personal commitment to the success of other members, and not be focused entirely on their own achievements. This requires a spirit and expectation of collaboration and cooperation between team members and fostering a strong common identity, rather than an “us versus them” mentality. 
  • “How can I help with that?” As team leader, a major part of your job is to find out what people need, where they are stuck, where they might need more resources, and facilitate the solution. Team members can follow your example, talk to each other about what they are working on, and ask, “How could I help you with that?” Often there is a way to contribute directly to someone else’s part of a project because of the diversity of backgrounds and expertise, but even if there is not, just letting others know you have their back and are available if they need you promotes a spirit of collegiality and mutual support. And don’t forget: on a team, each person’s achievements and successes are not just for the individual, but contribute to the success of the whole. 
  • Don’t avoid problems. Effective problem-solving and decision-making involves surfacing troublesome issues and bringing up differing views for consideration. When there are problems between the groups, don’t let them fester. Discuss what is and isn’t working and how the communication and collaboration can be improved. The leader needs to actively guide this process, to bring out the best ideas and insights. 
  • Re-assess your role . Learn to see yourself not so much as “the boss” or “the decider” but rather as a facilitator of effective problem-solving and communication. 
  • Model collaborative behavior. Getting to the core of an issue and making the right decision also requires the leader to model collaborative behavior, not an easy task for those who have largely been individual contributors, but an essential role to learn to play.

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Why composure beats charisma.
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The Charisma Illusion Charisma gets all the press. It fills conference rooms, wins funding rounds, and dominates the LinkedIn highlight reel. We treat it like the gold standard of leadership — as if volume equals vision. But charisma is a sugar high. It spikes energy, then crashes trust. Composure, on the other hand — quiet, grounded, centered composure — is the kind of influence that lasts. It doesn’t light up a room; it settles one. When things go sideways, it’s not the charismatic leader people look for. It’s the calm one. The Crisis Test Picture this. The product just failed. The client’s furious. Your team’s pacing like trapped cats. Two leaders walk in. One storms into action — loud, fast, “What the hell happened here?” The other walks in slowly, looks around, and says, “Okay, let’s breathe. What do we know so far?” The first one gets attention. The second one gets results. That’s emotional geometry — the calmest person in the room reshapes everyone else’s state. Why Calm Is the Real Power When you stay composed, you’re not just managing your emotions — you’re regulating the entire system. Here’s the neuroscience behind it: people mirror the nervous system of whoever has the most authority. If you’re grounded, they sync to your rhythm. If you’re frantic, they sync to that instead. You don’t need to lecture anyone on resilience. You just have to model it. It’s not charisma that makes people trust you; it’s the quiet sense that you’re not going to lose your mind when things get hard. Charisma’s Half-Life Charisma is a spark. It can ignite a team — but if there’s no composure beneath it, the whole thing burns out. You’ve seen this movie before: the leader who rallies everyone with a passionate all-hands speech, then disappears into reaction mode when things get messy. Charisma without composure is like caffeine without sleep. You’re awake, but you’re not steady. Composure doesn’t get the applause. It gets the loyalty. A Founder’s Story One founder I worked with — I’ll call him David — was known for being a “high-voltage” guy. He could pitch an investor, fire up a crowd, or talk anyone into anything. But his team? They were walking on eggshells. His energy filled every room, but it left no oxygen for anyone else. During one session, I asked, “When you raise your voice, what happens to theirs?” He went quiet. That was the moment he understood that his passion — the thing he was most proud of — had become the team’s anxiety. A year later, his team described him differently: “He’s still intense, but steady. We trust him more now.” He didn’t lose charisma; he layered it with composure. The Calm Before the Influence Here’s what composure actually looks like: You listen longer. Because real influence starts with attention, not argument. You breathe before reacting. That pause isn’t weakness; it’s power management. You let silence do the work. Charisma fills every space; composure creates space for others to step in. You own your tone. You realize your sighs, your speed, your face — they’re all communication tools whether you intend them or not. You choose steadiness over certainty. People don’t need you to know everything. They just need to know you’re okay not knowing. Funny But True A client once told me, “When I’m calm in a meeting, people assume I’m hiding something.” I said, “Good. Let them wonder.” That’s how unfamiliar calm has become. In some cultures, composure looks radical — even suspicious. But it’s exactly what people crave in a world that never shuts up. Why Charisma Is Easier (and More Addictive) Charisma gets feedback. You see the energy rise, you feel the applause. It’s visible. Composure feels invisible — until you lose it. No one thanks you for staying calm during a crisis. But they remember it when deciding whether to follow you into the next one. That’s why maturity in leadership means getting comfortable with the quiet wins — the meeting that didn’t spiral, the argument that didn’t happen, the team that stayed focused because you did. The Emotional Geometry in Practice Think of composure as geometry because emotions move through space. When you enter a room, you alter its emotional shape. If you radiate calm, people’s shoulders drop. Their thinking widens. They start contributing. If you radiate stress, the room contracts. People shrink. Ideas vanish. Influence isn’t what you say. It’s the energy field you create. Your Challenge This Week Before your next high-stakes meeting, pause outside the door. Take one deep breath and ask yourself: What energy does this room need from me right now? Then bring only that. Nothing more. You’ll be amazed how fast everything slows down when you do. Final Word Charisma captures attention. Composure builds trust. One is about how loudly you shine; the other is about how steadily you glow. The leader who can stay centered when everyone else is spinning doesn’t just have influence — they are the influence.  And that’s the kind of power that never burns out.
October 25, 2025
It usually starts with a familiar scene. A founder at a whiteboard, marker in hand, speaking with the conviction of someone who can see the future before anyone else does. The team leans in. The idea feels inevitable. Confidence fills the room. That’s the moment when narcissism looks like leadership. For a while, it is. Until it isn’t. The Hidden Engine Behind Ambition Every founder carries a trace of narcissism. You need it to survive the impossible odds of building something from nothing. It’s the oxygen of early-stage ambition — the irrational belief that you can win when every signal says you can’t. But narcissism isn’t a single trait. It’s a spectrum — and the version that fuels creativity early on often morphs into the one that burns teams, investors, and reputations later. The Six Faces of Narcissism Psychologist Dr. Ramani Durvasula , whose research has shaped much of the modern understanding of narcissism, describes six primary subtypes. Each of them can be adaptive when balanced, or toxic when unregulated: Grandiose: The charismatic visionary. Inspires others when confident; crushes dissent when insecure. Vulnerable: The emotionally fragile version. Craves validation but fears rejection. Communal: The “good person” narcissist. Needs to be admired for being generous or kind. Malignant: Controlling, paranoid, and willing to harm others to protect ego. Neglectful: Detached, disengaged, treats people as instruments. Self-Righteous: Morally superior, rigid, convinced they are the only adult in the room. Most founders show traces of at least two of these. And in moderation, these traits help. They create drive, resilience, and belief — qualities that investors often mistake for charisma. The problem isn’t narcissism itself. It’s when ego outpaces emotional regulation . The Data Behind the Mirror Across our database of 122 startup founders , each assessed on 46 Personality & Leadership Profile (PLP) scales and 46 360-degree leadership competencies , narcissism emerges as both a predictor of greatness and a predictor of collapse . The 10× founders — those whose companies returned exponential value — were not humble saints. They were what I call disciplined narcissists: confident, ambitious, assertive, and driven by achievement — but tempered by empathy, patience, and ethical grounding . They scored high on Achievement, Autonomy, and Risk-Taking , but also maintained elevated scores on Patience, Optimism, and Model of Values . They didn’t fight their ego. They harnessed it. By contrast, founders whose companies failed — the unsuccessful group — were equally brilliant but emotionally unregulated. They scored significantly higher on Aggression, Defensiveness, and Impulsivity , and significantly lower on Trust, Empathy, and Consideration — roughly one standard deviation lower (10 T-score points) than their successful peers. Their leadership wasn’t powered by vision anymore — it was powered by reactivity. And that’s the moment when the very engine that got them to the starting line begins to tear the vehicle apart. When Narcissism Works Healthy narcissism gives founders gravity. It creates the magnetic field that pulls investors, employees, and customers into orbit. These founders are confident but not careless; assertive but not controlling. They operate from belief, not from fear. They’re the ones who use narcissism to build something enduring — not to prove something fleeting. In our data, they excelled in 360 ratings on Creating Buy-In, Delegation & Empowerment, and Adaptability — all behaviors that require trust and composure. They convert ego into execution. Their signature behaviors: Grandiose energy channeled into purpose. Malignant competitiveness transmuted into persistence. Vulnerability transformed into openness and reflection. Self-Righteous conviction turned into moral consistency. They’re still narcissists — but their narcissism serves the mission, not their self-image. When Narcissism Fails Then there are the others — the unregulated narcissists. At first, they look similar: bold, persuasive, unstoppable. But over time, their self-belief becomes brittle. Their aggression rises as trust falls. Their perfectionism becomes paranoia. Their autonomy becomes isolation. These founders scored roughly a full standard deviation lower (10 T-score points) than successful ones on 360 measures like Openness to Input, Relationship Building, Coaching, and Emotional Control . They don’t fail because they’re arrogant. They fail because they can’t tolerate limitation. Feedback feels like rejection. Delegation feels like loss of control. And the more power they get, the less self-awareness they have. They move fast, but the faster they go, the lonelier it gets — until the organization collapses under the weight of their unmet emotional needs. The Two Versions of the Same Founder Ego Regulation • Successful Founders: Confidence moderated by reflection and humility • Unsuccessful Founders: Volatility disguised as confidence Control vs. Trust • Successful Founders: Delegates, empowers, shares power • Unsuccessful Founders: Micromanages, distrusts, isolates Aggression Pattern • Successful Founders: Channeled into performance • Unsuccessful Founders: Expressed as conflict and coercion Recognition Need • Successful Founders: Purpose-driven validation • Unsuccessful Founders: Insecure approval-seeking Ethical Compass • Successful Founders: Consistent moral modeling • Unsuccessful Founders: Expedience and rationalization So the dividing line isn’t how much narcissism a founder has — it’s whether it’s anchored by self-awareness . The successful ones use ego as a tool. The unsuccessful ones use it as armor. 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They’ve learned to hold two truths simultaneously: “I am extraordinary.” “I am not the whole story.” That paradox — ego with empathy, conviction with curiosity — is the hallmark of psychological maturity. It’s what allows a founder to hold power without being consumed by it. Their unsuccessful counterparts can’t hold that tension. They oscillate between superiority and shame — between “I’m brilliant” and “No one appreciates me.” That oscillation is the engine of the vulnerable-malignant loop , the psychological pattern that wrecks both cultures and companies. Coaching the Narcissist You can’t coach ego out of a founder. But you can coach ego regulation . The process usually unfolds in five stages: Recognition: Data first, not judgment. Use 360 feedback as an emotional mirror. Narcissists can argue with people; they can’t argue with their own data. Differentiation: Separate ambition from insecurity. Help them see what’s driving their overcontrol. Containment: Teach behavioral discipline — pausing before reacting, curiosity before correction. Connection: Reinforce trust-based leadership behaviors — active listening, recognition, and collaborative decision-making. Integration: Replace ego-defense with ego-service — using their confidence to develop others rather than dominate them. The shift doesn’t happen overnight. But when it does, the founder becomes more than a leader — they become a force multiplier. The Paradox in Plain Language Our forty years of data say something simple but profound: Every founder who builds something meaningful begins with narcissism. But only those who grow beyond it sustain success. Ego, when integrated, becomes conviction. Ego, when unintegrated, becomes compulsion. One builds. The other burns. Or, as I often tell founders: Narcissism builds the rocket. Empathy keeps it from burning up on re-entry. That isn’t metaphor. That’s psychology — and physics. Because unchecked ego obeys the same law as gravity: It always pulls you back down.
Why thinking time is the most undervalued executive skill.
By Rich Hagberg October 21, 2025
The Badge of Busyness If there were an Olympic event for back-to-back meetings, most executives I know would medal. They wear it proudly — the calendar that looks like a Tetris board, the 11:30 p.m. emails, the constant refrain of “crazy week.” Busyness has become our favorite drug. It keeps us numb, important, and conveniently distracted from the one question we don’t want to face: What am I actually doing that matters? I’m not judging; I’ve lived this. Years ago, I was “that guy” — sprinting through 14-hour days while telling myself reflection was for monks or consultants between clients. Then one day, after a particularly pointless meeting, I realized something embarrassing: I couldn’t remember the last time I’d had a single original thought. Why Thinking Feels Unproductive Here’s the irony: most leaders know they need to think more. They just can’t stand how useless it feels. Sitting in silence doesn’t produce slides or metrics. There’s no dopamine hit, no “good meeting” to log. But thinking time is like compound interest. It looks small in the moment and enormous over time. When you actually stop, patterns appear. You notice which fires you keep putting out, which meetings could’ve been emails, and which goals you’re chasing that don’t even belong to you anymore. A Simple Truth Busyness is a form of self-defense. If you never stop moving, you never have to confront the uncomfortable truths that surface when you do. That’s why reflection feels awkward at first — it threatens your illusion of momentum. But momentum without direction is just noise. A Founder’s Story One founder I coached had the classic startup badge of honor: chaos. His day started at 5:30 a.m., ended around midnight, and he bragged about being “in the weeds” with every decision. I asked, “When do you think?” He said, “All the time.” I said, “No — I mean deliberately.” He stared at me like I’d asked if he did yoga with dolphins. We scheduled two hours of thinking time a week. The first few sessions drove him nuts. He kept checking email, pacing, making lists. Then, around week four, he sent a note: “I finally realized half my problems were the result of not thinking before saying yes.” That’s the power of reflection — it turns self-inflicted chaos into clarity. The Science Behind Stillness Here’s the biology of it: when you’re rushing, your brain lives in survival mode — flooded with cortisol, locked on what’s urgent. When you slow down, another network kicks in — the one responsible for creativity, empathy, and pattern recognition. That’s why your best ideas show up in the shower or on long drives. The brain finally has enough quiet to connect dots. You don’t need more input. You need more oxygen. Why Leaders Avoid It Two reasons. It’s vulnerable. Reflection forces you to notice things you’ve been ignoring — the conversation you keep postponing, the hire you know isn’t working, the ambition that’s turned into exhaustion. It’s inefficient… at first. There’s no immediate ROI. But over time, reflection prevents the expensive rework that comes from impulsive decisions. As one client told me, “I used to say I didn’t have time to think. Turns out, not thinking was costing me time.” How to Reclaim Thinking Time (Without Quitting Your Job) Schedule “white space” like a meeting. Literally block it on the calendar. Call it “Strategy,” “Clarity,” or even “Meeting with Myself” if you’re worried someone will book over it. Change environments. Go walk, drive, sit somewhere with natural light. Different settings unlock different neural pathways. Ask bigger questions. Instead of “What needs to get done?” ask “What actually matters now?” or “What am I pretending not to know?” Capture patterns, not notes. Don’t transcribe thoughts — notice themes. What keeps repeating? That’s your mind begging for attention. End reflection with one action. Otherwise, it turns into rumination. Decide one thing to start, stop, or say no to. The Humor in It I once told an overworked exec, “Block 90 minutes a week just to think.” He said, “What should I do during that time?” That’s the problem in one sentence. Thinking is doing — it’s just quieter. What Happens When You Build the Habit At first, reflection feels indulgent. Then it feels useful. Then it becomes addictive — in a good way. Your decisions get cleaner. Your conversations sharper. Your stress lower. You stop reacting and start designing. Because clarity saves more time than hustle ever will. Your Challenge This Week Find one 60-minute window. No phone, no laptop, no music, no distractions. Just a notebook and a question: “What’s one thing I keep doing that no longer deserves my energy?” Don’t overthink it — just listen for what surfaces. That hour will tell you more about your leadership than a dozen status meetings ever could. Final Word In a world obsessed with movement, stillness is rebellion. But it’s also intelligence. The best leaders aren’t the busiest. 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